Fragmented Portfolio
Projects, issues and strategic initiatives live in different files, tools and reporting structures with no trusted portfolio view.
Consulting Support · PMO Architecture, Strategy & Change Management
Build the Governance System That Turns Strategy Into Delivery.
Work side-by-side with a hands-on Presto consultant to design your PMO governance model, rationalize the project portfolio, clarify ownership and install the management routines that keep strategic change moving.
Leave with a PMO that is running — not a PMO plan sitting in PowerPoint.
PMO Architecture → Portfolio Housekeeping → Ownership → Governance Cadence → Reporting → Sustainable Change
When Execution Has Outgrown the Existing PMO
Don't Add Another Tracker. Fix the Governance Model Underneath It.
Organizations rarely lack projects or good ideas. The problem is often fragmented portfolios, unclear ownership, inconsistent status reporting and governance routines that do not surface risk early enough for management to act.
Unclear Accountability
Project ownership, sponsorship and escalation responsibilities are assumed rather than explicitly governed.
Weak Housekeeping
Stale projects, outdated dates and inconsistent status information make management reporting harder to trust.
Meetings Without a System
Governance becomes a reporting exercise instead of a disciplined routine for decisions, corrective action and follow-through.
PMO Architecture
Design the Operating Model, Then Help the Right People Run It.
Our consultant works with leadership to define how the PMO should govern work in practice: which roles are required, how ownership is assigned and how activities are organized across Run-the-Business, Fix-the-Business and Transform/Grow-the-Business. Presto dashboards make that structure visible while RACI clarifies accountability.
We also help teams rapidly classify existing activities into these three management horizons and build the discipline into daily work. Nominated Presto Power Users can become the practical engine of the PMO, maintaining the framework and preparing trusted governance information for senior leaders.
Define PMO mandate, roles and governance responsibilities
Classify work across Run, Fix and Transform/Grow
Establish RACI ownership and sponsorship expectations
Define reporting, escalation and decision routines
Nominate and enable Presto Power Users
Configure the agreed operating model inside Presto
Good Housekeeping Is Governance
Create a Portfolio Management Can Trust.
If the current project estate needs tidying, we get hands-on. The objective is not to migrate clutter into a new system. It is to establish a clean, governed portfolio with reliable ownership, dates, statuses and reporting.
Inventory
Gather the active project, issue, change and strategic initiative estate from the sources available.
Rationalize
Close, archive, merge or reclassify stale and duplicate activity where the client agrees it is required.
Rebuild Ownership
Address missing sponsors, owners and RACI responsibilities so every important activity has accountability.
Reset Dates & Status
Improve baseline dates, due dates, milestones, completion and status information so reporting reflects reality.
Standardize Reporting
Agree the reports and dashboard views that management will use instead of rebuilding the story for every meeting.
Sustain Discipline
Make portfolio housekeeping part of the PMO routine rather than a one-time cleanup exercise.
90-Day PMO Jump Start
Design It, Build It, Launch It, Then Make Sure It Sticks.
This specialist Jump Start is tailored around the governance and strategy-execution challenge you need to solve. We move from discovery and current-state diagnosis into target-state design, implementation, live governance and capability transfer. The exact depth of each stage flexes around the client's starting point, portfolio complexity, available information and internal resources.
Setup & Data Load
- Establish the core Presto environment and organizational structure
- Gather and load the available portfolio information
- Identify sponsors, PMO participants and nominated Power Users
- Create the working baseline for the engagement
Current State Assessment
- Review the existing PMO process and governance routines
- Assess portfolio quality, ownership and reporting discipline
- Identify stale activity, gaps, bottlenecks and duplication
- Document the highest-value opportunities for improvement
Target State Design
- Design the PMO governance model and required roles
- Agree portfolio structure, RACI, cadence and escalation rules
- Define the reporting suite and management meeting rhythm
- Translate strategic intent into governable execution structures
Implementation & Training
- Configure the agreed model inside Presto
- Clean and restructure the portfolio where required
- Train PMO participants, Project Managers and Power Users
- Launch live dashboards, reports and governance routines
Governance & Sustainment
- Run live governance reviews with the client team
- Coach Power Users on housekeeping and reporting quality
- Surface blockers and corrective actions through PDCA
- Refine the model until the client can sustain it confidently
Hoshin Kanri Strategy Deployment
1Translate long-term strategy into annual goals. Work with leadership to convert strategic direction into a focused set of measurable annual priorities that can be actively governed.
2Build the Hoshin X-Matrix architecture. Use the Presto X-Matrix workbench to connect long-term goals, annual goals, strategic initiatives and the KPIs that demonstrate whether the strategy is working.
3Connect strategy to projects and accountable owners. Link the projects and action plans required to deliver each initiative, while using RACI to make strategic ownership, sponsorship and contribution visible.
4Govern strategy through live execution. Bring KPI performance, project status, milestones, risks and corrective actions into the same governance rhythm so leadership can see where strategy is progressing, where it is drifting and where intervention is required.
Turn Strategic Direction Into a Connected System of Goals, Initiatives, KPIs and Projects.
Strategy deployment is more than creating a portfolio of projects. Using Presto's Hoshin Kanri logic, we help leadership translate long-term strategic priorities into annual goals, then connect those goals to the strategic initiatives, KPIs and projects that will deliver and measure them. The result is a visible line of sight from strategy to execution, with ownership and governance built into the architecture.
The Management Rhythm
Make Governance a Repeatable Operating Routine.
The consultant helps the client establish the cadence that fits the organization, from hands-on PMO portfolio reviews to steering and executive governance. Power Users can prepare and operate the system while leaders focus on decisions, risk and delivery.
Example Governance Cycle
01
Review portfolio health, milestones and status movement.
02
Focus management attention on overdue, blocked or at-risk activity.
03
Confirm decisions, ownership and corrective actions.
04
Review actions and commitments from the previous cycle.
05
Maintain project housekeeping so the next review starts from trusted information.
What Success Looks Like
A Working PMO Operating System, Not Another Design Document.
Clear roles, governance forums, portfolio rules, escalation paths and operating responsibilities.
A rationalized project estate with better ownership, dates, status and housekeeping discipline.
Dashboards and project reports that management can use without reconstructing the story in PowerPoint.
Repeatable PMO and leadership reviews focused on decisions, blockers and corrective action.
Trained internal experts who can operate the system on management's behalf and sustain the model.
“The Presto solution offers our new team the possibility to reinvent and sustain our change management long-term execution strategy.”
Roland Maitrejean
PMO Director, Builders Insurance Group, Luxembourg
Customer Proof
4 WeeksProof of concept
35 StepsRecurring HR process
4 UsersCore implementation team
85%Reported time saving
Read the Builders Insurance Group Case Study
From Recurring Work to a Governed Operating Rhythm.
Builders Insurance Group used a focused Presto proof of concept to structure and digitize a 35-step recurring HR salary-payment process. Within four weeks, a core team of four users moved from guided implementation to independent use after just two training sessions.
One Specialist Lens Within the 90-Day Jump Start
Need the Governance Model to Connect With More Than Projects?
Your Jump Start can combine PMO Architecture, Strategy & Change Management with KPI architecture, recurring work, operational excellence or issue management when the management problem spans more than one discipline.
PMO Architecture, Strategy & Change Management
Book a Discovery Call
Build the PMO. Clean the Portfolio. Establish the Rhythm. Keep Change Moving.
Start with the governance model and project estate you have today. We'll help your team turn it into a disciplined execution system that leadership can trust through a tailored 90-Day Jump Start.